Provisional Patent Filed · 26 Claims

EXTRACT.
EXAMINE.
EVOLVE.

Balaur Data Extractor — Extract, Examine, Evolve

Extract

Receipts, invoices, PDFs & webpages — on phone or PC, no typing.

4 ways to capture on mobile → 4 ways to capture on PC →

Examine

Send it via QR code from the Balaur mobile app to the Results Hub in the desktop app, where it’s classified as income or expense — ready for accounting export or data analysis.

See the workflow → Open the data workbench →

Evolve

Export to Xero & MYOB, chart your sales, see when you make money. Then take it further in Balaur Studio — turn those figures into a boardroom-ready presentation, narrated and timed on the Timeline, so the numbers stop being a spreadsheet and start driving data-driven business decisions.

Turn data into decisions → Present it in Balaur Studio →

Phone extracts receipts & bills best, including multi-row receipts. The AI page scanner & Ghost Overlay (mobile only) make repetitive same-format documents easy. Webpage capture works on mobile and goes furthest on desktop.

Capture saves the typing. The insight changes the business.

Balaur Data Extractor™ is the local-first way to take a document all the way from a photo to a finished presentation — start to finish, on your own Windows PC and Android phone. Extract: on the phone, capture with Document Mode (save a template, align to the on-screen ghost overlay and shoot), dual-photo Receipt Mode (draw a table zone and each item becomes its own row — description and price side by side, one line per item, not crammed into a single row — plus it stitches a long receipt's top and bottom into one clean read), Webpage Mode from a screenshot, and the AI Page Scanner, where you draw your field zones once and Balaur remembers them so the next photo of that page extracts automatically. Every row is tagged Income or Expense. On the desktop, extract with Document Mode, Webpage Mode for online portals, Positional Extract (draw your field zones once, then Auto-Detect reuses them on every document of that layout), and AI Page Extract, which reads a whole page with no zones at all — matching each document against your keyword index for one clean row, or Draw Columns to pull every line, item and price, into its own row.

Beam, import & classify: send rows from phone to PC over Wi-Fi with a QR scan, drag in a CSV or Excel file, or import straight into the Results Hub — the universal grid that gathers Document, Webpage, Receipt and Inbox sources into one place. As each row lands, the row-by-row classifier steps through it and tags it Income, Expense or Neither against 216 document categories, so your data is sorted for tax and export before it ever reaches a spreadsheet.

Examine: Data Tools is full spreadsheet software built in — hold several sheets open as tabs, copy to and from Excel, and use 35+ undo-enabled tools to split, merge, trim, find-and-replace, reformat dates and pad codes. Build calculated columns with the Formula Builder, type real formulas in cells, tag rows by IF / AND / OR rules, VLOOKUP across tables, group & subtotal, and total sales over any day, week, month, quarter or year. Run full column statistics and point-and-click significance tests (t-tests, ANOVA, correlation, regression, chi-square) with plain-English verdicts, reconcile invoices against a bank statement with Match Tables, and catch quiet errors with the Data Quality and Integrity scans. Chart it with 25+ types — bar, line, area, scatter, bubble, pie, donut, histogram, box, violin, radar, plus waterfall, Pareto, heatmap, Sankey, treemap, funnel, bullet and small-multiples — and export the chart together with its full data table as a multi-page PDF. Query everything in real read-only SQL, stack it into a local SQLite database month after month, and turn any table into production-ready code across 11 formats.

Export & evolve: push accounting-ready files straight into MYOB, Xero, QuickBooks, Reckon, Sage and 70+ profiles across 12 tax jurisdictions, or send a cleaned table to Balaur Studio — a slide and video studio built in. In the Slide editor you design data-driven slides with text, shapes, images, charts and tables (imported straight from your data), then layer typewriter subtitles and timed media — songs, voiceovers and audio clips, several per slide and per track, with music that ducks under speech — before presenting live PowerPoint-style or exporting to MP4, MP3 or a self-contained playable show. The separate Timeline editor is a multi-track video and audio studio for cutting, splitting, ripple-cutting and cloning video, audio and voiceover clips — with a built-in step sequencer, drum kit, synth and sampler for laying down your own instrument beats — then rendering to MP4, MP3 or WAV. Documents are processed for text, then deleted — never stored on our servers. No per-page fees. No manual data entry. Ever.

Not accounting software — the tool that feeds your accounting software.

Android mobile · Windows desktop

Unlimited documents · Unlimited pages · No credits. Ever.

Get Started — from $39.99/mo See It In Action

Unlimited documents · data stays on your machine · no per-page fees · cancel anytime

Local-first: your extracted data and analysis stay on your device. Sign-in and text reading use secure online services — see how your data is handled.

LocalYour data stays yours
40+Format Validators
26Patent Claims
∞Documents/Month

On Your Desktop

FOUR WAYS TO CAPTURE
— RIGHT ON YOUR PC.

The desktop app reads documents that are already on your computer — photos, scans, PDFs and live web pages. Draw zones by hand, save a reusable template with Positional Extract, or let AI Page Extract read the whole page with no zones at all. Pick the mode that matches what's in front of you. An active internet connection is required for extraction.

📄 Photos & PDFs

DOCUMENT MODE

Load a document photo or PDF from your PC — or snip it straight off your screen — then draw a zone over each field, classify the word chips, and extract. One document produces one clean row.

  • Load Photo/Doc — JPG, PNG, BMP, TIFF, WEBP or PDF
  • Or Snip Screen to grab a document open on screen
  • Up to 2 files per extraction (e.g. front & back)
  • Best for one-off bills, invoices, letters & receipts
No template needed · draw zones fresh each time
🌐 Portals & Browser Pages

WEBPAGE MODE

Build a template once by drawing zones over a live page in Google Chrome. After that, extracting is instant — navigate to the next record, click Snip & Extract, and every saved zone fires at once.

  • Set the canvas region, then add a zone per field
  • Save the template — never redraw those zones again
  • Snip & Extract adds one row per page
  • Google Chrome at 100% zoom for accurate alignment
Template-based · great for driver & account portals
🤖 Recurring Documents

POSITIONAL EXTRACT

Draw your field zones over a sample once and name each. On every future document of the same layout, click Auto-Detect and Balaur drops the learned zones into place with freshly read text — nudge any that drifted and extract.

  • One reusable template per document type
  • Auto-Detect places saved zones on the next scan
  • Runs locally — zero credits used
  • Gets more accurate with every extraction
Learns the layout · monthly batches in minutes
🪄 Mixed Batches

AI PAGE EXTRACT

Reads the whole page — no zones to draw. Match each document against your keyword index and Balaur pulls supplier, date, tax and totals into one clean row. Or use Draw Columns to pull every line — item and price — into its own row.

  • No zones — reads the entire page automatically
  • Draw Columns — line-by-line, item and price per row
  • One row per document, or every line item expanded
  • Tune match strength · JPG, PNG, TIFF, WEBP, PDF
Zero setup · great for a shoebox of mixed docs
After capture, clean & analyse in the Data Workbench →

The Workflow

CAPTURE ANYWHERE.
FINISH ON YOUR PC.

Snap it on your phone, beam it to your PC over your own Wi-Fi, then clean, total and export — straight into your accounting software. No typing. The transfer goes device-to-device over your network, not through our servers.

Balaur Data Extractor — Raw Paper to Finished Presentation Phone and desktop are equal partners. Capture anywhere, work in one place, leave in any format. 1 — CAPTURE · PHONE & DESKTOP, EVERY DOCUMENT TYPE MOBILE APP — camera as a data-entry machine Document Mode (ghost overlay) Save a template, then line the document to the on-screen ghost outline and shoot. Invoices, bills, forms — every field captured, one row. → 1 document = 1 row Receipt Mode (dual-photo) Draw a table zone and every line becomes its own row — item and price side by side. Long receipt? Snap top and bottom, Balaur stitches. → 1 receipt = MANY rows (one per item) Tap Export CSV › Scan the QR Code — no cables, no email Phone and PC on the same Wi-Fi. Point the camera at the QR code in the desktop Results Hub and the rows land on the PC in seconds. The transfer itself runs over your own Wi-Fi — no cable, no email, no upload. ↕ Send to Phone works the other way too — the desktop can push files back to the handset. DESKTOP MODES — four engines, four shapes of data Document Mode — Photos Draw a zone around each field you want. Two files merge into one row, so a two-page invoice stays a single record. Precision work. → you choose every field by hand AI Page Extract — Whole Page No zones — matches each page to your keyword index for one clean row. Or Draw Columns to pull every line — item and price, row by row. → Summary · Line items · Auto (see below) Webpage Mode — Live Pages Point it at a live page and lift the fields straight off it — supplier price lists, portals, statements. No copy-paste, no retyping. → the web becomes a data source Positional Extract — Zone Templates Draw your field zones once over a sample. Auto-Detect reuses them on every document of that layout — and learns each correction. → draw once, reuse forever THE MULTI-ROW DIFFERENCE — most scanners give you one row per receipt. Balaur gives you every line. AI Page Extract · Summary One row per document. The accounting view. AI Page Extract · Line items Every dollar line expands. The granular view. AI Page Extract · Auto (default) Summary row PLUS each line item nested beneath it. Nothing lost. 2 — THE WORKBENCH · WHERE THE REAL WORK HAPPENS (the desktop difference) Results Hub One tab per mode, so every capture route keeps its own clean workspace — plus an Inbox tab where phone QR uploads, drag-drops and CSV imports all land together. Tag every row Income or Expense. Fix OCR slips, reconcile against the bank, build a running ledger that survives close-and-reopen. Rows persist between sessions — walk away and come back. → classification and correction, before the numbers matter Data Tools A full spreadsheet workbench most scanners simply do not have. Reshape, total, pivot and clean — then go further than a spreadsheet ever could. Chart Builder Bar, line, scatter, box, violin, heatmap, Q-Q — statistics, not just pretty pictures. SQL Query Interrogate your own extracted data with real SQL, right inside the app. 3 — BALAUR STUDIO · THE STEP NOBODY ELSE HAS From spreadsheet to finished presentation — without ever leaving Balaur. Your tables and charts drop straight onto slides. No exporting to a deck tool, no reformatting, no version drift. Slides & Transitions Tables, charts and images on a real canvas. Timed transitions in and out, per slide. Narration & Video Record voice over the deck. Drop video in with full sound. Export the audio on its own. Present Live Run it full-screen in the room, click to advance, video and audio playing inline. Export MP4 Ship the whole deck as a video — transitions, narration and all — or as MP3. 4 — EXPORT · IT JUST FITS Accounting CSV MYOB, Xero, QuickBooks, Reckon, Sage. Right rows, right amounts. Tax Report GST / VAT / BAS across 12 countries, quarter presets. Ready for the accountant. Excel · Local Database A clean spreadsheet — or append to your own SQLite ledger, year after year. Code Export — SQL & More Ship your data out as SQL and other formats for the systems you already run. MP4 · MP3 · Slide Deck The finished presentation — for the people who were never in the room. Balaur needs an internet connection for licence verification and for OCR text recognition, which is processed on secure cloud servers and deleted after use. Everything else — classification, spreadsheets, charts, SQL and Studio — runs entirely on your own machine.

Tap the diagram to enlarge · swipe to explore on mobile

🧾

Accountants & Bookkeepers

Clear a client's shoebox of receipts, tag and reconcile, then export straight into their software — Xero, MYOB, QuickBooks and 70+ profiles across 12 countries.

🏪

Business Owners

Photograph bills as they arrive — keep a tidy, BAS-ready record without ever opening a spreadsheet. GST / VAT / BAS summaries built in.

🚗

Rideshare & Gig Drivers

Snip weekly earnings from your driver portal, capture fuel and expense receipts in the field, and land earnings and expenses in one tax-ready sheet.

📊

Data Analysts

Skip capture entirely — drop an Excel or CSV into Data Tools and reshape, clean, chart and run statistical tests in minutes. A full workbench, not just a scanner.

Capture is just the spark — the desktop is where your data becomes books, reports and decisions.

Works With Your Accounting Software

NOT A REPLACEMENT.
A FEEDER.

Balaur does not compete with Xero, MYOB, or QuickBooks. It does the job those platforms can't — getting data off your documents and into a spreadsheet, in exactly the format your accounting software expects.

🎯

You Choose the Fields

Most accounting software decides what to pull from a receipt — supplier, date, total, and that's it. Balaur lets you draw boxes over exactly the fields you need: line items, quantities, job numbers, GST, anything on the page.

✏️

Clean It Before It Leaves

Click any cell in the Results Hub to edit, rename a column to match what your software expects, or fix a misread value — all before export, with nothing locked to a single platform. The detailed export engine lives in the Accounting section below.

Real World Workflows

SEE HOW PEOPLE USE IT

Real use cases — click each tab to watch the workflow step by step. Each step is labelled 📱 Mobile or 🖥️ Desktop so you always know which app handles each step.

👷
Jake — field inspector
Visits 12 sites per day · processes invoices on site
Document Mode — mobile app — Jake draws zones over a site invoice once and saves the template. Every invoice after that takes under 2 minutes — tap template, align, shoot, done. 12 invoices a day. Manually typing those same fields into Excel would take 5+ minutes each: open spreadsheet, locate next empty row, type vendor, date, total, GST, invoice number, check for errors. That's over an hour of data entry a day. With Balaur it's under 24 minutes total — and zero errors from mistyping.
ReadyStep 0 of 8
One time setup
01
🗂️
Name & create templatedone
Open Document Mode → New Template. Name it to match the document type (e.g. Site Invoice). Check the page you want to extract from, then save.
02
📐
Draw canvas & field zones📱 Mobile Appdone
Draw canvas around the document area, then draw field zones over Vendor, Date, Total, GST. Save template.
Every document · every site
03
📱
Select template & align📱 Mobile Appdone
Tap the saved template chip — ghost overlay appears. Hold phone over invoice and align to ghost.
04
📸
Capture & review📱 Mobile Appdone
Press shutter — Balaur extracts all zones instantly. Tap any cell to correct, then save.
05
🔁
Repeat per invoice📱 Mobile Appdone
Tap the template chip again for the next invoice. Ghost resets — align and snip. Repeat all day.
06
📤
Share: email CSV or Google Drive📱 Mobile Appdone
From Results tap Share CSV. Option A: Email CSV directly. Option B: Save to Google Drive → open file → tap ⋮ → Save as → Named copy → email the Excel file from Drive.
07
☁️
Google Drive → QR desktop transfer📱 Mobile Appdone
Or: save to Google Drive → find the file → tap Download. Downloaded file is recognised by the QR scanner — scan the desktop Results Hub QR to send the CSV in seconds over Wi-Fi.
08
🖥️
Desktop exports Excel📱🖥️ Mobile → Desktopdone
All rows from all sites land in Results Hub. Export Excel — every invoice in one clean spreadsheet.
0
Docs captured
1
Template setup
< 2 min
Per invoice
0
Rows in Excel
🛒
Maria — corner shop owner
Dozens of supplier receipts per week · expense records for tax
Receipt Mode — mobile app — No template needed, ever. Open Receipt Mode, photograph the receipt, draw zones over the header fields, then draw one table zone over the list of items — tap Extract and Balaur reads every product line into its own row. Just review the rows and save. Under 2 minutes per receipt. Manually typing 34 receipts into Excel would take over 2 hours: open spreadsheet, type store name, date, total, GST, then every line item by hand. With Balaur, 34 receipts are done in under 70 minutes — that's a lunch break instead of a lost afternoon. Long dockets? Switch to the ultrawide camera — the whole receipt in one shot.
ReadyStep 0 of 7
Every receipt · no setup ever
01
📱
Open Receipt Mode📱 Mobile Appdone
Tap Receipt Mode — camera ready instantly, no setup
02
📸
Photograph receipt📱 Mobile Appdone
Short receipt — main camera. Long docket — switch to ultrawide, full receipt in one frame.
03
✏️
Draw zones + a table zone & extract📱 Mobile Appdone
Draw zones over Store, Date, Total — then drag one table zone over the list of items. Tap Extract: Balaur reads the header fields and pulls every product line into its own row at once.
04
🔁
Review the rows, tag & next receipt📱 Mobile Appdone
Every product line is already its own row — just glance over them, fix anything that misread, tag Expense and save. Camera resets, next docket on the counter ready.
05
📤
Share: email CSV or Google Drive📱 Mobile Appdone
From Results tap Share CSV. Option A: Email CSV directly. Option B: Save to Google Drive → open file → tap ⋮ → Save as → Named copy → email the Excel file from Drive.
06
☁️
Google Drive → QR desktop transfer📱 Mobile Appdone
Or: save to Google Drive → find the file → tap Download. Downloaded file is recognised by the QR scanner — scan the desktop Results Hub QR to send the CSV in seconds over Wi-Fi.
07
📊
Desktop Results Hub exports Excel📱🖥️ Mobile → Desktopdone
All rows land in the hub grid. Export Excel — complete expense record ready for your accountant. Rename columns to match Xero or MYOB, adjust any date formats in Excel or Google Sheets, and import the CSV directly into your accounting software.
0
Receipts this week
None
Setup required
< 2 min
Per receipt
Tax ready
Accountant Excel
🪄
Roman — property manager
Rent statements, levy notices & supplier invoices · same layouts every month
AI Page Scanner — mobile · Positional Extract — desktop — Roman handles the same recurring pages every month. On his phone he uses AI Page Scanner: the first time he draws his field zones over the page, then every photo after that drops the saved layout back on — he just nudges the boxes into place and extracts. At his desk the same idea runs as Positional Extract on the desktop app, where a click of Auto-Detect places the learned zones for him. 60 statements a month across both devices. Typing them into Excel by hand — account number, holder, address, amount, due date — would take over 4 hours. With Balaur the whole batch is under 25 minutes, and every scan teaches the layout to read sharper next time.
ReadyStep 0 of 7
Draw once · learns every layout
01
🪄
Open AI Page Scanner & photograph the page📱 Mobile Appdone
Roman opens AI Page Scanner and snaps a rent statement — or loads it from the library. The first time round he draws his field zones on the page.
02
✨
Saved layout drops onto every photo after📱 Mobile Appdone
From the second photo on, Balaur drops the saved zones straight back onto the page — Roman nudges any that drifted, then extracts. Each adjustment teaches it a sharper read.
03
🧠
Next of the same type — recognised instantly📱 Mobile Appdone
He photographs the next statement of that layout. Balaur recognises it and drops the saved boxes straight on — adjust if needed, extract. Each correction makes it sharper.
04
☁️
Send the rows to the desktop📱🖥️ Mobile → Desktopdone
From Results, Roman shares the CSV and scans the desktop Results Hub QR — the field rows land on his PC in seconds over Wi-Fi.
05
🤖
At the desk — Positional Extract on the desktop app🖥️ Desktop Appdone
For pages he processes at his desk, Roman launches Positional Extract — the desktop counterpart. He picks the template, clicks Auto-Detect, and Balaur drops the learned zones onto the document.
06
⚡
Confirm & Extract — under 30 seconds each🖥️ Desktop Appdone
He clicks Confirm & Extract — one row written to the Results Hub Positional Extract tab, the template improves, and he loads the next page. No redrawing, ever.
07
📊
Export — accounting-ready in one click📱🖥️ Mobile → Desktopdone
All rows — phone and desktop — sit together in the Results Hub. Roman clicks Accounting CSV, picks Xero or MYOB, maps columns, and imports. Dates reformatted, currency symbols stripped, done.
0
Statements this month
Once
Draw zones — then never again
< 30s
Per recognised page
Learns
Sharper every scan
🚗
Dan — Uber & delivery driver
Weekly earnings in browser · fuel & expense receipts to track
Webpage Mode — desktop app — Dan sets up one template per page format — "Uber Deliveries", "Package Runs" — each drawn once. Every page after that: navigate, click template, push Snip. Under 30 seconds per extraction. 40 delivery pages × 30s = 20 minutes. 5 package pages × 30s = 2.5 minutes. Total: under 25 minutes for the whole batch. Manually typing those same rows into Excel would take over 2 hours — 3 minutes per record, times 45 records, copying figures, checking totals. Balaur does it in 25 minutes with no typos.
ReadyStep 0 of 10
One time setup
01
🌐
Open earnings page in Chrome🖥️ Desktop Appdone
Navigate to the Uber driver portal in Chrome — this is the page you will extract from. Keep at 100% zoom.
02
🗂️
Name template to match page🖥️ Desktop Appdone
In Balaur Webpage Mode, click New Template. Name it to match the page (e.g. Uber Weekly). Save template.
03
📐
Draw canvas & field zones — save🖥️ Desktop Appdone
Draw canvas around the page area, then draw field zones over Week, Gross, Trips, Bonus. Save template.
Every page · under 30 seconds per extraction — sometimes quicker depending on how fast you click
04
⚡
Click template — push Snip🖥️ Desktop Appdone
Open this week in Chrome. Click the Uber Weekly template chip. Push Snip & Extract — quickly switch to Chrome window. Page must be same format as template.
05
🔁
Repeat Snip week by week🖥️ Desktop Appdone
Navigate to the next week in Chrome. Click template chip again — push Snip. Each snip adds one row. Keep repeating.
06
👁️
Review results row🖥️ Desktop Appdone
Results row appears after each snip — check figures, edit any cell if needed.
07
📱
Import receipts — mobile or photo🖥️ Desktop Appdone
Use mobile app to capture receipts in the field — or photograph receipt on phone, email to yourself, save file to desktop so it is easy to find.
08
📥
Import file into Results Hub🖥️ Desktop Appdone
In Results Hub click Import File → select the file. Note: Desktop Receipt Mode accepts one photo only and has no Review Edit modal — no description, quantity, hours or income/expense tagging.
09
📂
Append: click No — or drag & drop into the Inbox🖥️ Desktop Appdone
Data already in table: Import File → click No to append. Or drag & drop a CSV or Excel file onto the Inbox (QR / Import) window → click No to append. Drag & drop works only in the Inbox window — not in the Edit window after you open the editor.
10
📊
Export Excel — earnings + expenses🖥️ Desktop Appdone
All earnings and expense rows in one sheet — ready for tax. Share via email CSV, Google Drive Named copy, or Download → QR scanner for desktop transfer.
📝 Sharing from mobile: Email CSV direct — or save to Google Drive → tap ⋮ → Save as → Named copy for Excel → email from Drive. Or tap Download → QR scanner recognises the file → scan desktop Results Hub QR to send CSV in seconds over Wi-Fi.
0
Weeks logged
1
Zone setup — ever
< 1 min
Per snip
Tax ready
Earnings + expenses
📊
Esther — data analyst
Processes supplier invoices, utility statements & council notices for 6 clients monthly
Desktop Exclusive — Positional Extract — Esther's clients send the same recurring documents every month: power bills, water notices, supplier invoices, council rates. She sets up one template per document type — then every future document of that same format extracts in under 30 seconds. 6 clients × ~8 documents each = 48 documents a month. Manually typing those into Excel would take over 4 hours — open spreadsheet, type account number, account holder, address, total amount, due date, repeat. With Balaur that same batch takes under 25 minutes. No redrawing. No reclassifying. And it gets more accurate every time she uses it.
ReadyStep 0 of 12
One time setup — per document type
01
🤖
Open Positional Extract & create a new template🖥️ Desktop Appdone
Esther clicks Launch Positional Extract from the main menu. She clicks + New and types a name — "AGL Statement" — to match the document type she is setting up. One template covers all future AGL statements from any client.
02
📂
Load a sample — file or Snip Screen🖥️ Desktop Appdone
Two ways to load a sample. If the document is a file on her PC: click Load Photo/Doc and select the PDF or image. If the document is open on screen in her browser: click Snip Screen — Balaur hides, she drags to select the document area, Balaur reappears with the capture ready to zone. Same extraction from both paths.
03
📐
Draw canvas & drag zone boxes🖥️ Desktop Appdone
Esther clicks Draw Canvas and drags a rectangle around the data area of the statement — excluding headers, footers and margins. Then she drags zone boxes directly over each field she needs: Account No, Account Holder, Property Address, Total Amount Due, Due Date. She names each zone — that name becomes the column header in Excel.
04
💾
Confirm & Extract — template saved🖥️ Desktop Appdone
She clicks Confirm & Extract. Balaur reads every zone box, writes the first row to the Results Hub Positional Extract tab, and saves the template with all zone positions and the canvas region. Setup is done — she will never redraw these zones for an AGL statement again.
Every document after — under 30 seconds each
05
⚡
Select template — load or snip next document🖥️ Desktop Appdone
Next month's batch arrives. Esther clicks the "AGL Statement" template — it highlights to confirm it's active. She loads the next statement via Load Photo/Doc, or if it's open in her browser she uses Snip Screen again to capture it instantly. The canvas restores automatically.
06
🎯
Click Auto-Detect — zones snap to position🖥️ Desktop Appdone
She clicks Auto-Detect. Balaur reads the new document and places all saved zones automatically — Account No, Account Holder, Address, Total, Due Date all snap into position with fresh text. If any zone is slightly off she drags it — the extracted text updates the instant she releases.
07
✅
Confirm & Extract — row written, template improves🖥️ Desktop Appdone
She clicks Confirm & Extract. One row is written to the Results Hub Positional Extract tab. Balaur saves any zone adjustments back to the template — so next month's extraction will be even more accurate. She loads the next statement and repeats. Six clients × multiple document types: each one takes under 30 seconds.
08
🔁
Switch templates — process the next document type🖥️ Desktop Appdone
AGL statements done. Esther clicks the "Suncoast Water Bill" template in the list — a completely different layout, different zones. Same process: load or snip, Auto-Detect, confirm. Each document type has its own template. Unlimited templates, no extra cost.
09
📊
Export — accounting-ready in one click🖥️ Desktop Appdone
All rows across all document types sit in the Results Hub Positional Extract tab. Esther clicks Accounting CSV, selects her client's software — Xero, MYOB, QuickBooks — and maps her columns. Balaur reformats dates and strips currency symbols automatically. She drops the CSV straight into the accounting software. No copy-paste. No manual entry. Done by lunch.
Analyse it — the full data workbench, all built in
10
🧹
Data Tools & Chart Builder — clean and visualise🖥️ Desktop Appdone
Before sending the client their monthly summary, Esther opens Data Tools and reshapes the extracted rows with the 35+ undo-enabled tools — splitting columns, fixing types, removing duplicates. Then she switches to the Chart Builder and builds a spend-by-category chart and a month-on-month waterfall — full visualisation, built in, no spreadsheet add-ons.
11
🗄️
Append to local database — build a growing ledger🖥️ Desktop Appdone
Esther appends this month's table to a local database file — one per client — so each month stacks into a growing ledger. She uses the built-in query editor to run read-only SELECT templates across the whole history, dropping results straight back to the grid. It's a single database file on her own machine.
12
💻
Code Export — hand the data to a dev stack🖥️ Desktop Appdone
For her one client with an in-house system, Esther uses Code Export to turn the table into ready-to-use code — SQL CREATE + INSERT, an ORM model, or a TypeScript interface across 11 formats. The data lands straight in their stack, not just in a sheet.
📝 Snip Screen vs Load Photo: use Snip Screen when the document is open in your browser or on screen — Balaur hides, you drag to select the area, Balaur reappears with the capture. Use Load Photo/Doc for files already saved on your PC. Both produce identical templates and extractions.
0
Documents extracted
1
Setup per type — ever
< 30s
Per document
Yours
Never stored on our servers
📊 Results Hub — Your Desktop Data Command Centre
Every CSV from every phone lands here. Merge, clean, edit and export — all on your machine. Your extracted data lives in your own files. You own your data.
Desktop app — merge & export in minutes — Once your data arrives from the mobile app via QR, everything is already in the hub grid — structured, labelled, ready. Rename a column to match Xero or MYOB, remove any duplicates, export. Under 5 minutes. The manual alternative: open each phone's CSV separately, copy-paste rows into a master spreadsheet, fix mismatched column names, reformat dates, check for duplicates — easily 30 to 45 minutes for a week's worth of data from multiple people. Balaur does it in under 5.
🤖 Android
1. Capture in Balaur mobile app
2. Results → Export CSV → Share
3. Scan QR in desktop Results Hub
4. Upload All — arrives instantly
✓ No file limit — batch upload all at once
🍎 iPhone
1. Capture in Balaur mobile app
2. Results → Export CSV → Save to Files
3. Scan QR — tap notification to open Safari
4. Send CSV → Browse → select → Upload
✓ Type http:// if entering URL manually
DESKTOP HUB STEPS
ReadyStep 0 of 6
01
📱
Scan QR on your phone📱 Mobile Appdone
Permanent QR in hub header — opens upload page on phone. Google Chrome required on phone for QR upload.
02
📂
CSV arrives in hub🖥️ Desktop Appdone
Rows populate grid instantly over Wi-Fi. Both devices must be on the same Wi-Fi network.
03
📥
Import File or drag & drop into the Inbox🖥️ Desktop Appdone
Import File: select a CSV or Excel file → click No to append to existing data. Drag & drop: drop a CSV or Excel file directly onto the Inbox (QR / Import) window — click No to append. Drag & drop only works in the Inbox window, not in the Edit window after you open the editor.
04
✏️
Edit cells & fix column names🖥️ Desktop Appdone
Click any cell to edit. To fix a wrongly named column from mobile: click the column header → rename it to an existing column name — if both columns have blank cells the data merges automatically.
05
☁️
Share from mobile📱 Mobile Appdone
Email CSV directly — or save to Google Drive → open file → tap ⋮ → Save as → Named copy for Excel → email from Drive. Or: Download from Drive → QR scanner recognises file → scan desktop hub QR to send CSV in seconds over Wi-Fi.
06
💾
Export Excel🖥️ Desktop Appdone
All sources merged — click Export Excel. One clean spreadsheet, all data combined.
↩ Undo
20-level undo. Restore any deleted row or column.
🔍 Duplicates
Highlights duplicate rows. Auto-remove or review.
🔤 Rename Merge
Rename column to existing name — blank cells merge. Fix mobile naming mistakes easily.
📂 Import
Import .csv or Excel. Or drag & drop a file onto the Inbox window. Click No to append.
🔁 Replace
Find and replace across any column in one click.
💾 Export Both
Save Excel and CSV simultaneously.
0
Sources merged
0
Rows in grid
You
Own the data
Local
Merging & editing on your PC

Your Own Data Centre

PHONE & PC, ONE
DATABASE ON YOUR MACHINE

Your phone captures in the field, your PC turns it into a real database — a single SQLite file on your own hard drive. No SaaS data platform, no separate cloud account for your records. Just one local store you can query, analyse and act on whenever you like.

HOW MOBILE & DESKTOP WORK TOGETHER

📱

On the phone

Capture in the field

Field staff photograph receipts, invoices and statements as they go. Each one becomes a clean, tagged row on the phone.

📡

Over Wi-Fi

Beam to the PC

Scan the QR in the desktop Results Hub and rows land on the PC in seconds — straight between your devices on your own network, never through our servers.

🗄️

On the PC

Save to your database

Append the consolidated rows to a local SQLite .db file and build one growing ledger across months — every phone, every store, in a single store you own.

📊

On the PC

Query & decide

Open it any time, run the SQL editor or Data Tools, chart the numbers and make decisions — all on your own machine, with nothing to sync.

🗄️

A REAL DATABASE, BUILT IN

Your data centre is a SQLite database file on your hard drive — the same engine inside every phone and browser on earth. No separate database server to run, and no extra subscription for your records. View it, edit rows, and save back, all inside Balaur. One portable file holds your whole ledger.

🔎

SQL QUERY EDITOR

A built-in editor runs SQL SELECT statements across your live table and stored database. Start from ready-made templates or write your own, then load results back or export them. Read-only by design — query and summarise freely without ever altering your data.

📊

DATA TOOLS FOR DECISIONS

Group spend by supplier, total per category, reconcile against the bank, chart trends and run the stats — turning the database into answers about where the business makes and loses money. See the full workbench →

WHAT THIS LOOKS LIKE IN PRACTICE

Construction firm

Site supervisors photograph supplier invoices on site. By 5pm every docket is appended to the project database on the manager's PC — then grouped by supplier to see cost per job, no manual entry, no missing receipts.

Accounting practice

Clients photograph their own receipts on mobile. The accountant scans a QR to pull them into the hub, saves to each client's local database, then queries and reconciles before exporting straight to Xero or MYOB — zero manual entry.

Logistics operator

Drivers scan delivery dockets at each drop. Their rows upload to the dispatcher's hub on Wi-Fi and build one fleet database — a quick SQL query shows fuel and toll spend per route across the month.

Retail chain

Each store manager processes supplier receipts on mobile. Head office consolidates every store into one master database weekly, then charts category spend to decide where to cut — in minutes, not days.

YOUR DATA. YOUR HARDWARE. YOUR RULES.

No subscription to a data platform. No compliance risk from a vendor breach. No monthly fee that climbs as your team grows. Just one database you own, fed by every phone on the team.

Start Keeping Your Data In-House — from $39.99/mo

Desktop Exclusive

MORE THAN A SCANNER.
A FULL DATA WORKBENCH.

Most tools stop at extraction. Balaur Desktop keeps going — clean it, chart it, run the stats, build a ledger, and export it anywhere. Everything below is built in. No add-ons, no extra subscriptions, no separate cloud services to wire up.

🧹 DATA TOOLS — CLEAN & RESHAPE ANY SPREADSHEET

Import any Excel or CSV — not just Balaur captures — and reshape it with 35+ undo-enabled tools. A live search bar filters rows as you type, a live totals strip follows your filter, and every change auto-saves and restores next time you open it. Skip capture entirely if you just need to clean data.

Split · Merge · Trim · Fill Down

Restructure columns, fill gaps and tidy text in a click.

Find & Replace · Remove Duplicates

Bulk-fix systematic errors and strip repeat rows.

Formula Builder · Rule Tagger

Build calculated columns and IF / AND / OR tagging rules with no code.

VLOOKUP · Group & Subtotal

Match across tables and roll up totals by category.

Reformat Dates · Pattern Fill

Normalise date formats and auto-fill repeating patterns.

Flag Outliers · Data Quality Scan

Surface anomalies and score the health of your data.

Running Total · Live Filtered Totals

Cumulative columns and totals that update as you filter.

Saved Cleanup Recipes

Save a sequence of steps and replay it on next month's file.

Search & Live Filter

Type in the search bar to filter rows instantly — totals follow the filter.

Column Statistics

Count, sum, mean, median, mode, min/max, range, Q1/Q3, IQR, variance & SD — one column or all at once.

Total Calculator · Bulk Set Values

Chain whole-column totals (GST, net, sums) and stamp one value onto every matching row.

Reconcile (Match Tables)

Match invoices against a bank statement by amount, date window & reference — Matched, Only Left, Only Right.

Export Selected Rows & Columns

Pick a subset — one supplier, a date range, chosen columns — and export just that to Excel or CSV.

📈 CHART BUILDER — FULL VISUALISATION, BUILT IN

Standard charts

Bar, horizontal & stacked bar, line, bar+line combo, scatter, pie, histogram, box plot and violin plot — multiple numeric Y columns, auto-detected X axis.

Advanced charts

Heatmap correlation matrix, Waterfall (P&L bridge), Pareto (80/20), Slopegraph, Bullet (KPI vs target), Sankey flow, plus ANOVA and Factorial ANOVA charts.

Trend lines & styling

Linear / log / exponential trend lines with equation, R² and projection. Per-series colours, value labels, pan/zoom, copy to clipboard or save as PNG / PDF.

Export chart + data in one PDF

Save a full report in a single file — the chart as a clean first page, then every row of the underlying data on the pages after (46 rows per page, no limit). A chart data table can sit below the chart and is included whenever you save or copy.

🧮 STATISTICAL TESTS — POINT & CLICK

Run real statistics without a stats package. Each test returns the statistic, p-value, a plain-English verdict, assumption warnings and confidence intervals where standard — with a settable significance level.

Correlation (Pearson / Spearman) Linear regression t-tests (two-group, paired, one-sample) z-test One-way ANOVA Two-way / Factorial ANOVA Chi-square

🗄️ LOCAL DATABASE — A FILE ON YOUR DRIVE

Append any table to a local SQLite .db file and build one growing ledger across months instead of scattered spreadsheets. Open it with View Database to load rows back into the grid, edit, then Save Back to DB. Balaur checks columns on every append so the format stays consistent. Entirely on your machine — the same engine that runs in every phone and browser.

🔎 SQL QUERY — REAL SQL, BUILT IN

A built-in editor runs SQL SELECT statements against your data — your live table is always available as data, and tables from an opened database can be queried alongside it. Start from ready-made templates (count, group & total, distinct values) or write your own. Results land in their own grid, ready to load back or export to Excel / CSV. Read-only by design: INSERT, UPDATE, DELETE and DROP are blocked, so your data is never altered.

💻 CODE EXPORT — SPREADSHEET TO CODE, 11 FORMATS

Turn any table into ready-to-use code: SQL CREATE + INSERT for MySQL, PostgreSQL, SQLite and SQL Server; ORM models for SQLAlchemy/Flask, Django and Prisma; schemas for BigQuery and MongoDB; a Pandas dtype map; and a TypeScript interface. For developers and analysts who need the data in their stack, not just in a sheet.

Get Desktop — $59.99/mo

From Spreadsheet to Presentation

🎬 BALAUR STUDIO — SLIDES & VIDEO, BUILT IN.

A slide and video studio built straight into Balaur — two editors in one. In the Slide editor you design data-driven slides with text, shapes, images, charts and tables (fed straight from your data), drop in PDFs and Word documents, then layer typewriter subtitles and timed media — songs, voiceovers and audio clips, several per slide and per track, with music that ducks under speech. The separate Timeline editor is a multi-track video and audio editor for cutting, splitting, ripple-cutting and cloning video, audio and voiceover clips, with a built-in step sequencer, drum kit, synth and sampler for your own instrument beats. Present live PowerPoint-style, or export to MP4, MP3, WAV, a self-contained playable show, or a project file. If Data Tools has a table loaded, that data flows straight into your charts and tables.

🖼️

Design real slides

Add text, captions, shapes, images, video, and charts & tables built straight from your data on a real canvas. Clip a picture to a circle, star or blob, let it float, and layer elements with full front-to-back control. Every edit is undoable.

🎞️

Transitions & motion

Give each slide its own In and Out transition — Fade, Bloom, Shard, Liquid, Ripple, Pixel dissolve, Zoom, Blinds or Push. Everything is baked into the export, so what you preview is what ships.

🎙️

Subtitles & timed media

In the Slide editor, layer typewriter subtitles and timed audio — songs, voiceovers and clips, several per slide and per track, each with its own start, end and volume. Music ducks automatically under speech. Record a voiceover or your screen right in the app.

📤

Present live or export

Run a PowerPoint-style live show with presenter notes and a next-slide preview, or export the whole deck as MP4, MP3, or a single playable file the recipient can open without Balaur.

🎞️

Timeline editor

A separate multi-track video & audio editor. Drag clips onto lanes and cut, split, ripple-cut, trim and clone video, audio and voiceover. A built-in step sequencer, drum kit, synth and sampler let you lay down your own instrument beats, then render to MP4, MP3 or WAV.

🎬 Two editors, one studio

The Slide editor is where the presentation is built. Import charts and tables straight from Data Tools, add text, shapes, images and video, give each slide its own In/Out transition, then layer subtitles and timed voiceovers, songs and audio clips — several per slide and per track — with the music ducking under speech. Present it live PowerPoint-style with presenter notes and a next-slide preview, or export to MP4, MP3 or a single playable file the recipient can open without Balaur. Every edit is undoable.

The Timeline editor is a full multi-track video and audio studio. Drop clips onto lanes and cut, split, ripple-cut, trim and clone video, audio and voiceover; the video lanes composite top-down while the audio lanes mix together. A built-in step sequencer, drum kit, synth and microphone sampler let you program beats and melodies from scratch, then render the finished cut to MP4, MP3 or WAV. Nothing is destructive — every trim and cut is undoable.

Drop in images, GIFs, video, Excel, CSV, PDF or Word — dropped content is embedded in the deck, so it saves and shares with your project. You are the data controller for everything you record, narrate and export.

Get the Desktop app

Standalone Spreadsheet Editor

🧰 DATA TOOLS — CLEAN. RESHAPE. ANALYSE.

Full spreadsheet software, built right in — not a viewer, a whole workbench most scanners simply don't have. Import any Excel or CSV (a Results Hub export, last month's file, or anything on your computer), hold several sheets open at once as tabs, and copy freely between them and to and from Excel. Then reach for 35+ undo-enabled tools to clean, reshape, tag, calculate, chart, test and query your data — building a growing local database month after month, all on your own machine.

🧹

Clean & reshape

Split, merge and trim columns, fill down gaps, find & replace, remove duplicates, reformat dates and pad codes. Catch quiet errors with Data Quality and Integrity scans. Save a sequence of cleanup steps once and replay it on next month's file in one click.

🧮

Calculate & tag

Build calculated columns with the point-and-click Formula Builder, type real formulas in cells, tag rows by IF / AND / OR rules, VLOOKUP across tables, group & subtotal by any column, and total sales over any day, week, month, quarter or year.

📈

Chart & test

Full column statistics, a Chart Builder with 25+ types — bar, line, area, scatter, pie, plus waterfall, Pareto, heatmap, Sankey, treemap, funnel and box/violin — and point-and-click significance tests (t-tests, ANOVA, correlation, regression, chi-square) with plain-English verdicts. Export any chart together with its full data table as a multi-page PDF. No add-ons.

🗄️

Database, SQL & code

Export to a local SQLite database — a single file, no server, no login — then open, edit and save it back. Query it in real read-only SQL, reconcile invoices against a bank statement with Match Tables, and turn any table into production-ready code across 11 formats.

Everything runs on your own machine — nothing to sync, no per-page fees. Export a subset, print a ledger, or send a cleaned table straight to Balaur Studio for a finished presentation.

Explore the full workbench

Evolve

FROM CLEAN DATA
TO BETTER DECISIONS.

Capture and cleanup are only the start. Once your documents are a tidy, queryable dataset, the same numbers that feed your accountant also tell you where the business is actually making — and losing — money.

💰

See Where the Money Goes

Group expenses by supplier, category or job and subtotal them in a click. A month of receipts becomes a clear picture of your biggest cost drivers — not a shoebox you dread.

📈

Spot the Trend Before It Costs You

Chart sales over time, run a trend line with projection, or compare this quarter to last. See when you make money and when you don't — early enough to do something about it.

🧮

Test a Decision, Don't Guess It

Built-in statistical tests and ANOVA let you check whether a price change, a new supplier or a busy season actually moved the numbers — or just looked like it did.

🧾

Accountant-Ready, Every Time

The same dataset exports clean to MYOB, Xero, QuickBooks and 40+ formats — correct columns, correct date formats, GST and BAS periods already sorted. Your accountant gets books, not a clean-up job.

The point of all the capturing: a small business that can see its own numbers makes sharper calls — which jobs to take, which costs to cut, when to raise prices. Balaur turns the paperwork you already have into the evidence behind those calls, and hands your accountant a file that's ready to lodge.

See the tools that get you there

Desktop Exclusive

🏦 EXPORT DIRECT TO YOUR
ACCOUNTING SOFTWARE

The desktop Results Hub has a full accounting export engine — 44 software profiles across 15 categories. Select your software, map your columns, and Balaur reformats dates, amounts, and values into exactly the format your accounting software expects. Drop the CSV straight into MYOB, Xero, QuickBooks, or HubDoc with zero manual editing.

Mobile app exports a basic generic CSV. Desktop exports to 44 purpose-built accounting formats.

📗
MYOB
Purchases Journal
Sales Journal
Spend Money
📘
Xero
Bills AP · Sales AR
Bank Statement
Expense Claims
📙
QuickBooks
Bills/Expenses
Sales/Invoices
Desktop IIF
📔
HubDoc
Document CSV
Xero Publish
MYOB Publish
📒
Reckon
General Journal
Supplier Bills
📓
Sage
Business Cloud
Purchases · Sales
Sage 50
📕
Zoho Books
Bills · Invoices
Zoho Expense
💳
Payments
Stripe · PayPal
Square · Tyro
🇦🇺
AU Specific
ATO BAS Worksheet
Rounded · Hnry
Bank Statements
📊
+ Many More
FreshBooks · Wave
NetSuite · Generic
44 profiles total

HOW THE EXPORT WORKS

🎯
Filter by Document Type Bills, Receipts, Invoices, Webpages — the list narrows to only relevant software formats.
🔗
Map Your Columns Balaur auto-suggests which of your extracted columns match the software's required fields. Adjust any that are off.
🔄
Auto-Reformat Dates reformatted to DD/MM/YYYY, MM/DD/YYYY, or YYYY-MM-DD as required. Currency symbols stripped. All automatic.
✅
Import-Ready CSV The CSV drops straight into your accounting software. No manual column renaming, no date fixes, no reformatting in Excel.

Mobile vs Desktop accounting export: The mobile app exports a basic generic CSV — your raw data, no format transformation. The desktop app exports to 44 purpose-built accounting formats with automatic date reformatting, column mapping, and software-specific field names. If your accountant imports to Xero every month, the desktop pays for itself on day one.

Get Desktop — $59.99/mo

Desktop Exclusive

🌏 BUILT FOR BUSINESS
ANYWHERE IN THE WORLD

The desktop Results Hub is a complete data command centre — not just extraction. Every feature below is designed to take you from raw document to import-ready file with zero manual spreadsheet work, regardless of your country, tax system, or accounting software.

🌐
Country Tax Report

Generate a GST, VAT, or Sales Tax summary directly from your extracted data — in the correct currency, date format, and column layout for your country. No manual spreadsheet work.

🇦🇺 AU — GST 10% 🇬🇧 UK — VAT 20% 🇺🇸 US — Sales Tax 🇪🇺 EU — VAT 🇸🇬 SG · 🇮🇳 IN · 🇯🇵 JP 🇨🇦 CA · 🇳🇿 NZ · 🇦🇪 UAE · 🇿🇦 ZA · 🇨🇳 CN

Currency, tax label, rate, and date format set automatically per country.

📅
Format Date — One Click

Documents from different countries arrive in different date formats. Balaur auto-detects the source format in each cell and converts the entire column to whatever your software needs — in one click.

DD/MM/YYYY → AU · UK · EU MM/DD/YYYY → US · CA YYYY-MM-DD → Xero · ISO YYYY/MM/DD → Japan DD.MM.YYYY → German · EU YYYYMMDD → Database

13 date formats. No formulas. No Excel gymnastics. Undo in one click.

🏷️
Document Type & Income/Expense Tags

Every row in Results Hub can be tagged with a document category (Bill, Receipt, Invoice) and marked as Income or Expense. These tags drive the Tax Report totals and let you filter before exporting — so only the right rows go to each accounting import.

📄 Bill 🧾 Receipt 🧾 Invoice 💰 Income 💸 Expense

Tags persist through every export — Accounting CSV, Tax Report, and Excel.

📥
Inbox — Row-by-Row Classification

The Inbox tab presents each extracted row one at a time for review. Confirm the document type, tag Income or Expense, edit any cell — then move to the next. Every row classified before it reaches the export stage. No surprises in your final CSV.

Ideal for bookkeepers processing mixed batches of documents from multiple clients.

🔍
Find & Replace — Fix Read Errors Globally

Text recognition occasionally misreads the same character consistently — a '0' read as 'O', or a supplier name slightly off. Find & Replace fixes the error across the entire grid in one action. No cell-by-cell correction. No exporting to Excel to clean up.

Works across all Results Hub tabs. Fully undoable with Ctrl+Z.

✂️
Edit / Full View — Deduplicate & Export

Open any Results Hub tab as a full spreadsheet editor. Rename columns, edit cells, remove duplicate rows by any chosen column (Invoice Number, Date+Supplier), then export — all edits, tags, and date conversions included in the output file.

Export as Excel (.xlsx), CSV, Accounting CSV, or Tax Report — all from the same screen.

🇦🇺
Australian BAS — Quarter Presets Built In

Select Q1 Jul–Sep, Q2 Oct–Dec, Q3 Jan–Mar, or Q4 Apr–Jun. Balaur automatically filters your data to that BAS period and sets the correct date range — so exported totals match your lodgement window exactly. Import straight into MYOB or Xero. No manual date filtering in Excel.

THE COMPLETE DESKTOP WORKFLOW — END TO END
Extract Document → Tag Type & Income/Expense → Fix Dates & Read Errors → Remove Duplicates → Accounting CSV or Tax Report → Import into Software

Every step happens inside Balaur. No Excel. No reformatting. No copy-paste.

Get Desktop — $59.99/mo

Tutorial Videos

SEE IT IN ACTION

Step-by-step video guides for the desktop app and mobile app. New videos added regularly.

Full Tutorial Playlists

Desktop App Tutorials
▶
Watch Playlist
Opens on YouTube →

Step-by-step desktop app guides — Webpage Mode, Results Hub, batch processing & more.
Mobile App Tutorials
▶
Watch Playlist
Opens on YouTube →

Mobile capture guides — Document Mode, Receipt Mode, ghost overlay, QR transfer & more.
▶ View All Videos on YouTube

Platforms

DESKTOP + MOBILE.
ONE ECOSYSTEM.

The only document extraction system that connects your phone and PC seamlessly over Wi-Fi.

Windows Desktop

DESKTOP APP

Full-featured extraction engine for Windows. Zone templates, batch processing, direct Excel output, and Wi-Fi receiver for mobile photos.

Requires Windows 10 or 11 (64-bit).

  • Zone template creation and management
  • Batch processing — entire folders at once
  • Direct Excel output — one row per document
  • Wi-Fi receiver — auto-processes phone photos
  • Browser QR upload from any phone
  • PC-to-phone file distribution via QR
  • Inline results editor with find-replace
  • Extracted data & analysis stay on your machine
Android

MOBILE APP

Field capture companion. Photograph documents with precision auto-alignment — or use AI Page Scanner to draw your fields once and reuse the saved layout on every photo after — and have data in your PC spreadsheet before you drive away.

  • 4-parameter camera auto-alignment
  • Ghost template overlay for precision capture
  • AI Page Scanner — draw once, reuse the layout, learns each correction
  • Dual-photo receipt mode
  • Receipt line-item table zones — one row per product
  • Webpage screenshot extraction
  • Wi-Fi auto-transfer to paired desktop
  • Standalone extraction with Excel export
  • Interactive field classification interface
  • 40+ format validators — same as desktop

In Your Pocket

FOUR WAYS TO CAPTURE
— RIGHT FROM YOUR PHONE.

The mobile app isn't a stripped-back companion. It carries the same capture engine as the desktop — pick the mode that fits the document in front of you, shoot, and your fields are extracted instantly. Every mode uses just one page from your free monthly allowance.

📐 Ghost Overlay

DOCUMENT MODE

Draw your field zones over a sample once and save it as a template. Next time, the camera shows a ghost outline of those zones — line the document up to it, shoot, and every field is read in one tap.

  • Set up a template once per document type
  • Ghost outline aligns the page for a clean read
  • Add product line items in the Review modal
  • Best for invoices, bills, letters, statements
One row per scan · 1 page per document
🪄 Draw Once, Reuse

AI PAGE SCANNER

The first time, you draw your field zones over the page — then Balaur remembers that layout. Every photo you take afterwards drops the saved zones straight back on, and you just nudge each box into place before you extract. Every adjustment teaches it a sharper read.

  • Draw the zones once on the first page
  • Remembers the layout and reapplies it on every photo after
  • Nudge a box on each shot to keep the read clean
  • Gets more accurate the more you use it
Costs exactly 1 page — same as Document Mode
🧾 No Template, Ever

RECEIPT MODE

Photograph the receipt, draw zones over store, date and total, tap Extract — under two minutes, no setup. Add a line-item table zone to capture every product, and each one saves as its own row.

  • Two-photo capture for long dockets
  • Line-item table zones — one row per product
  • Rows share the same scan #, date, store & total
  • Filter by product, sum by category in Excel
1 page header · +1 if you add a product table
🌐 Portals & PDFs

WEBPAGE MODE

Pull data from online portals and browser pages using a saved zone template. On mobile it works from a screenshot — build the template once, then extract from any future screenshot of the same page.

  • Screenshot-based capture on mobile
  • One template per page layout
  • Great for driver portals and account pages
  • Desktop offers live capture for heavy use
1 page per extract · all zones in one read
Get the Mobile App — $39.99/mo

Pricing

ONE FLAT PRICE.
UNLIMITED EVERYTHING.

No credits. No per-document charges. No overage fees. Process as many documents as you need every month for one fixed price. Works alongside Xero, MYOB, QuickBooks, and any accounting software that accepts a CSV — not a replacement, a feeder.

Mobile Only

$39.99

AUD / month incl. GST · Android App

Full mobile extraction app. Camera alignment, receipt mode, Wi-Fi transfer, 40+ validators.

Bundle — Android

$79.99

AUD / month incl. GST · 1 PC + 1 Android · Save $20/mo

Windows desktop + Android mobile + Wi-Fi auto-transfer. One Paddle payment covers everything. Photograph on site — data in Excel instantly. Includes Positional Extract with zone learning templates and 44 accounting export formats. Windows 10 or 11 (64-bit) only.

Compared to Docparser Business (~$248 AUD/month for only 1,000 documents):
The Balaur Data Extractor™ Android Bundle is $79.99/month incl. GST for unlimited documents — plus mobile capture, Wi-Fi transfer and direct Excel output that Docparser doesn't offer at any price.

Business Plans

PAIRED PC + MOBILE SEATS

Each seat includes one Windows PC licence and one Android mobile licence. Desktop app runs on Windows only. Seats are priced on the $79.99 Android bundle rate with volume discounts applied. Contact us to set up your plan.

Plan Monthly Price Seats How It's Charged Action
Business — 2 Seats $149.99 2 PC + 2 Android bundles $149.99 incl. GST via Paddle — includes 2 activation keys · saves $5/seat
Business — 5 Seats $369.99 5 PC + 5 Android bundles $369.99 incl. GST via Paddle — includes 5 activation keys · saves $6/seat
Business — 10 Seats $729.99 10 PC + 10 Android bundles $729.99 incl. GST via Paddle — includes 10 activation keys · saves $7/seat
More than 10 Seats Let's talk Custom Need more than 10 seats? Contact Balaur and we'll tailor a plan for you. Contact Us

Questions

FREQUENTLY ASKED

The things people ask before they buy. Still unsure? Send us a message.

Is Balaur Data Extractor cloud-based or local?
Balaur is local-first: your extracted data, analysis, charts and the SQLite database all stay on your own device and are never stored on our servers. Two things do use the internet — signing in to verify your subscription (via Cloudflare and Paddle), and reading text from documents. When a document is read, its image is sent to an online text-recognition service on overseas (currently US-based) servers, processed, and then deleted; it isn't stored or archived. An internet connection is therefore required to sign in and to read documents.
Is my data ever uploaded to the cloud?
Your documents are never stored on Balaur's servers. Reading text from a photo uses an online text-recognition service, so an internet connection is required and the image is sent to that service to be read — but it is processed and then deleted, not kept or archived. On the free text-recognition tier this processing happens on overseas (currently US-based) servers. Everything after the text is read — cleaning, charts, statistics and the local SQLite database — runs on your own computer. Mobile-to-desktop transfer goes directly between your devices over your own Wi-Fi network, not through a server we own.
Does it need an internet connection?
Yes. Both the desktop and mobile apps need an internet connection to work. They sign in and verify your licence online (via Cloudflare and Paddle), and reading text from documents uses an online text-recognition service. If your internet, the licence service, or the text-recognition service is temporarily unavailable, sign-in or text reading may be interrupted until the connection is restored — this is the trade-off that lets us offer unlimited documents with no per-page fees. Once your data is extracted, all the analysis, charting and database work runs on your own machine. Mobile-to-desktop CSV transfer also needs both devices on the same Wi-Fi network.
Where does the actual text reading happen?
Text reading is handled by an online text-recognition service. Your document image is sent to it, the text is read, and the image is then deleted — the service does not store or archive your documents. This applies to both the desktop and mobile apps. On the free text-recognition tier the processing servers are currently located overseas (US). Because text recognition is online, an internet connection is required to read documents. All the analysis that happens after the text is read stays on your own device. See our Privacy Policy for full detail.
What does it cost — are there per-page or per-document fees?
One flat monthly price, with unlimited documents and unlimited pages — no credits, no per-page fees, no overage charges. Android Mobile is $39.99/mo, Windows Desktop is $59.99/mo, and the Desktop + Mobile bundle is $79.99/mo (all AUD, incl. GST).
Which accounting software can I export to?
The desktop app exports to 40+ purpose-built accounting formats including MYOB, Xero, QuickBooks, HubDoc, Reckon, Sage, FreshBooks, Wave, Zoho and NetSuite — plus QuickBooks Desktop IIF and a plain CSV that imports into virtually anything. Balaur feeds your accounting software; it doesn't replace it.
What file types and documents can it handle?
Photos and scans of receipts and invoices, PDFs, and on-screen captures of web pages and portals. In Data Tools you can also import any existing Excel or CSV to clean, reshape, chart or run statistics on — even if it never touched the extraction side.
Is this just a receipt scanner, or can it analyse data too?
It's a full data workbench. Beyond extraction you get 35+ cleanup and reshaping tools, a built-in SQLite database with a read-only SQL query editor, 11 statistical tests with plain-English verdicts, and a Chart Builder with 25+ chart types including scatter regression, heatmaps, waterfall and Sankey (exportable as a chart-plus-data-table PDF) — all built in, no add-ons or extra subscriptions.
What happens to my data if I cancel?
Your data already lives on your computer — in your Excel files, CSVs and local database — so it stays with you regardless of your subscription status. Balaur reads and writes ordinary files on your machine; cancelling simply ends access to the app, not your data.
What platforms does it run on?
The full desktop engine runs on Windows 10 or 11 (64-bit). The mobile capture app runs on Android today, with an iOS version in review with Apple. The desktop and mobile apps pair over Wi-Fi so you can capture on a phone and finish on your PC.
Do I need to know SQL or statistics to use it?
No. Everything is point-and-click — the SQL editor and statistical tests are there for power users, but everyone else can build calculated columns, charts and totals without writing a line of code. The statistical tests return a plain-English verdict, not just raw numbers.
Is there a refund policy?
Yes — see our Refund Policy for full details, or contact us with any questions before you buy.

Comparison

NOT ACCOUNTING SOFTWARE.
THE TOOL THAT FEEDS IT.

Balaur extracts data from your documents into a spreadsheet in the format your accounting software expects. It does not replace Xero, MYOB, or QuickBooks — it feeds them. The desktop app exports to 44 purpose-built accounting formats including MYOB, Xero, QuickBooks, HubDoc, Reckon, Sage, FreshBooks, Wave, Zoho, NetSuite and more.

See how Balaur's feature set compares to other document extraction tools across the categories that matter most for accounting workflows.

Feature Balaur Docparser DocuClipper ABBYY iScanner Dext Nanonets Veryfi Rossum
Positional Extract — zone learning templates YES—————~—~
44 accounting software export formats YES~~——~~~~
Custom zone templates YES~————~—~
Interactive field classification (patented) YES————————
40+ format validators YES————————
Wi-Fi phone → PC auto-transfer YES————————
QR file transfer both ways — any phone, no app needed YES————————
4-parameter camera auto-alignment YES———~————
Ghost template camera overlay YES————————
AI Page Scanner — draw once, reuse & learn layouts YES———~—~~~
Dual-photo receipt mode YES————————
Receipt line-item table → one row per product (copy all rows) YES—————~~~
Sequential formatted batch processing (folder of receipts/invoices) YES~~~——YES~YES
Guided SQL editor — pre-built query buttons you edit & combine YES————————
Charts, statistical tests & local SQLite ledger YES————————
Your data & analysis stay on your machine YES——~—————
Direct Excel output (row per doc) YESYESYES~——YESYESYES
No page limits or credits YES——~YESYES———
Monthly Price (AUD) From $39.99
Android Bundle $79.99/mo
Desktop $59.99/mo		 ~$61–$248 ~$45–$160 ~$10–$14 ~$16 ~$35–$50 ~$760+ ~$80+ Custom quote

Scroll the table horizontally and vertically to see every feature and competitor. YES = Full support · ~ = Partial or limited · — = Not available based on published feature lists. Pricing converted to AUD, verified April 2026. Features and pricing may change — check each provider's current offering.

UNLIMITED DOCUMENTS.
UNLIMITED PAGES.
NO CREDITS. EVER.

Most extraction tools charge per document, per page, or cap you on credits. Balaur never does.

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LET'S TALK

READY TO ELIMINATE
MANUAL DATA ENTRY?

For bundle and business plans, contact us directly and we'll have your desktop licence and mobile codes to you within 24 hours.

Desktop Only and Mobile Only plans are available immediately via the links above.

✉ balaurdataextractor@gmail.com
📍 Springwood, Queensland, Australia
🕐 Response within 24 hours

Legal

PRIVACY POLICY

Effective Date: June 2026 · Balaur Data · Springwood, Queensland, Australia

Your Privacy, Simply Put

Balaur Data Extractor processes all documents entirely on your own device. No document images, extracted data, or personal information are ever sent to our servers. You own and control everything you extract.

We only collect minimal data required to manage your subscription (via Paddle, Apple App Store, or Google Play Store) and to respond to enquiries you send us directly. We never sell your information.

Under Australian Privacy Law, you have the right to access, correct, or request deletion of any personal information we hold. Contact us at balaurdataextractor@gmail.com with any privacy concerns.

Download Full Privacy Policy PDF

Legal

TERMS OF SERVICE

Effective Date: June 2026 · Balaur Data · Springwood, Queensland, Australia

Your Rights & Our Commitment

By using Balaur Data Extractor, you receive a licence to use the software on the devices in your plan for your own internal purposes. You retain full ownership of all data you extract.

Subscriptions renew monthly and can be cancelled at any time through your Paddle account or App Store / Play Store settings. Our software comes with consumer guarantees under Australian Consumer Law that cannot be excluded.

These Terms are governed by the laws of Queensland, Australia. For the full Terms of Service including all clauses, download the PDF below.

Download Full Terms of Service PDF

Legal

REFUND POLICY

Effective Date: June 2026 · Balaur Data · Springwood, Queensland, Australia

3-Day Free Trial

Try Balaur free for 3 days — contact us at balaurdataextractor@gmail.com and we will send you a 100% off discount code to get started. Trial access ends on day four. Have questions? Reach out to us at the same address — we typically respond within 24 hours.

Your Refund Rights

We offer a 7-day money-back guarantee if the software does not perform as described. Your rights under Australian Consumer Law always apply and cannot be excluded.

For the complete Refund Policy, download the PDF below.

Download Full Refund Policy PDF
Get Started — $39.99/mo FAQ